NYS Committee Roles

NYS COMMITTEE ROLES – as at 19/12/17

 Commodore

• CEO of NYS
• Ensures Committee resolutions and Acts and Regulations are complied with
• Presides at meetings
• Approves payments
• Represents NYS at official functions and with general public
• Ensures that the Core Values of NYS are implemented.

Social Secretary

• Provides a set of social opportunities for members
• Convenes Social Sub-Committee
• Manages kitchen and bar/servery
• Supports functions organised by other committee members.

Communications and Promotion officer

• Manages the full set of NYS Communications activities including publications, Facebook and website
• Ensure that members are well informed of Committee decisions (transparency)
• Markets NYS to potential members and the broader community
• Engage with local media
• Identify and apply for grants
• Apply grant funds as specified by the donor
• Assist with Sailability program
• Assist Safety Officer with Emergency Response plans
• Maintain and use the club members skills database

SQUADRON ASSETS

Vice Commodore

• Responsible for day to day operation of marina, boatyard and other squadron property
• Assist the Commodore in the discharge of his duties and deputises in his absence
• Prepare long term marina maintenance plans
• Manages casual berthing allocation
• Approves payments (usually re Squadron Assets)
• Direct manager of Yard Manager
• Convenes Marina Sub-Committee
• Casual berthing management (Ray Frith)
• Implement and monitor a Yard equipment maintenance program

Other member – Assistant to the Vice-Commodore

• Assist the Vice Commodore in the discharge of his duties and deputises (by delegation) in his absence. Particular focus areas
• Oversee operation of club buildings
• Chair the Building Sub-Committee
• Implement and monitor the buildings maintenance program
• Hall bookings (Peter Gratton)

ON WATER ACTIVITIES

 Rear Commodore

• Responsible for all on water activities
• Assists other Flag officers as needed
• Approves payments (usually re On Water activities).
• Convenes Sailing Sub-Committee and Motorboat and Angling sub-committees.
• Stands in for the Commodore if both the Commodore and Vice Commodore are not available.
• Ensures that an Effective Rescue Procedure is in place
• Develops Calendar of Events

Boating Secretary – assists with NYS boating activities

Safety Supervisor – In consultation with the Rear Commodore develops and manages safety policies and practices. Takes immediate action on urgent issues.

Training Officer – In consultation with the Rear Commodore develops and manages the training program

Motor boating and Sailability officer

• Sailability Coordinator – Coordinates the Sailability Program and Manages the NYS Sailability Shed.
• In consultation with the Rear Commodore convenes the Motorboat and Angling Sub-Committee. (Rowan Draper has agreed to run the day to day operations of the Motorboat and Angling Sub-committee).
• Manages Officer of the Day program
• 2IC – takes Rear Commodore role (by delegation) if Rear Commodore not available
• In collaboration with the Safety Officer and Training Officer improve the skill level and safety of motor boat operators
• Assist in implementing the NYS Youth policy.
• Encourage motor boat owners to participate in NYS events
• Manages the Club Boat.

BUSINESS MANAGEMENT

Secretary 

• Ensures all General and Special meetings of NYS and the Committee are run correctly including timely production of minutes and follow up actions
• Be the Squadron Public Officer and ensure that the incorporated rules are adhered to.
• Focal point for all official incoming and outgoing correspondence including legal, regulatory, member queries etc
• Manages marina berth contract process
• Direct manager of Officer Manager

Treasurer

• Ensures that correct bookkeeping, accounting and financial reporting policies and practices are in place
• Provides financial reports as needed; a summary report to be provided at every monthly Committee meeting.
• Ensure the ‘books’ are appropriately audited pre AGM.
• Convene the Finance Sub-committee.
• Manages merchandise sales